cloverfield (
cloverfield) wrote in
kurofai2017-06-30 01:50 pm
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2017 KuroFai Olympics: Moderator Team!
Guys, gals and nonbinary pals, please put your hands together for the 2017 KuroFai Olympics Moderator Team:
flowerspeaks ,
animangod ,
blue_phoenix_tears ,
aquarius_galuxy , and
mikkeneko !
Now, these lovely folks have volunteered to be our team of friendly moderators and get this fantastic fic event off and running. I'm going to sign off and leave you all in the capable hands of our brave mods here, so please direct any enquiries towards them - either by leaving a comment on this post with your question, or sending them a message - and I am sure they'll get back to you as soon as possible!
Just please keep in mind it may take a little while for our mods to get themselves organised; they need time to plan before the event can get started, and I'm sure we all know that patience is a virtue.
Mods, if you would be so kind to do a quick little intro about yourselves in the comments down below, I'm sure that would be really appreciated!
Thanks everyone who volunteered, and thank you all for being so excited about the 2017 KuroFai Olympics!
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Now, these lovely folks have volunteered to be our team of friendly moderators and get this fantastic fic event off and running. I'm going to sign off and leave you all in the capable hands of our brave mods here, so please direct any enquiries towards them - either by leaving a comment on this post with your question, or sending them a message - and I am sure they'll get back to you as soon as possible!
Just please keep in mind it may take a little while for our mods to get themselves organised; they need time to plan before the event can get started, and I'm sure we all know that patience is a virtue.
Mods, if you would be so kind to do a quick little intro about yourselves in the comments down below, I'm sure that would be really appreciated!
Thanks everyone who volunteered, and thank you all for being so excited about the 2017 KuroFai Olympics!
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I've been writing kurofai fic for the past 2-3 years (since 2015 maybe?).... so ... you should've seen me around on FFN/AO3/tumblr (invisible-as-i-run). I also wrote a super-long fic for the olympics last year (and check it out if you haven't!), and am currently publishing Actual Books with covers and blurbs and all that jazz.
@ MODS - first thing: how are we going to communicate with each other? Group chat? (fb/ slack chat?) private dreamwidth community? Just this post?
second thing: what are our plans for the olympics? and does anyone have things they would rather do/ rather not do?
(I would prefer to do the logistical things like number-crunching, setting up google forms, contacting participants, etc, but will write public-facing announcements if no one else wants to)
Here is a list of things I imagine needs doing, but I probably have left something out
- decide on a theme
-- decide on prompts
-- look for willing fanartists to do banners based on theme (otherwise kidnap and ransom)
- decide on dates for contest (please share your preferred/available/ not-available dates)
-- decide on a tentative timeline
- come up with a coach system thing if you want to bring that back
- also how to gauge fandom writer interest?
- come up with rules (and/or steal from previous years)
- write posts for writers/coaches/pinch hitters to join
- write prompt posts
- decide how to order participant submissions (I suggested queuing them to submit entries by shortest fics first (bearing in mind prompt date), but this will probably require a google-form input by writers)
- ...
... okay I have run out of brain power. someone help.
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Oh thank god you want to do the communication part -that was the one part that I was a little more queasy about. I could do it but I rather not and just cheer on everyone instead. I'd be a lot happier doing writing stuff. Last year I figured some of the coding for this site so I'd be glad to make posts and stuff like that.
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The immediate things we need to decide are dates, team themes and prompt themeing.
My recommendation for the dates remains late July-through August. I am ambivalent so far on team themes. None of the suggestions made in the previous thread especially jump out at me. We want to be careful to avoid over-specialization.
As for chatting: we can do it here, or my next recommendation would be to set up a Discord channel, that being all the rage these days.
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Since the suggestions are a bit all over at the moment (both here and on other posts,) how about we have a round up and vote off? Gather all the suggestions into one post, and have each of the mods vote their first and second choices.
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It's Animangod. I'll be checking in here most days and you can always find me on Kurosamaofsuwa, my Tumblr RP account. I will try to log in more often to my main account (also Animangod) while the Olympics are being plotted and going on.
Feel free to send me a message/IM about whatever is on your mind, either here or on any of my Tumblr accounts.
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Never mod anything before but I think I will be great as like an assistant, tell me what needs to be done and I am more than happy to help! I am team player so I work great with others!
And yes we need like a better way of reaching out to each other, as stated before I had no idea this page/forum/what this is called was even up. I am not very familiar at all with how dreamwidth works, it is very confusing for me.
But a little about me, I read a lot of stuff, I draw some stuff but I love interacting with people! Feel free to message me about anything! My tumblr is winblossomwin.tumblr.com, and if you want my email please message me and I will be more than happy to share it!
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And since I didn't go in detail with what I think I could help with, I also think I'd be great as an assistant, and I tend to be better with creative stuff in general.
Also in about two weeks time I'll have a relatively light schedule which I'll be able to make on my own for the most part, so for any of you with set/heavy schedules I can work mine around the things I need to do, and it could be useful if a problem arises and we are in a pinch.
For a non-native speaker I've been told I'm fluent in English by native speakers (I'm also a newbie writer) so maybe I could help with beta-reading? I specifically asked a tumblr friend about this (she's Australian) and she said I'd be good at it. (hopefully that is the case. I can't say I'm not a bit nervous about it, but I'd love to help^^)
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At the top of this entry, there is a series of buttons - click the "track this post" button, and you will get email notifications whenever comments are added to this post. I believe tumblr doesn't have a group chat function, which will make it very messy for mods to contact each other AND have it be known to everyone else.
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If everyone is tracking this post, then perhaps we can use it as a general "mod chat" post going forward.
Here are the next few things for the Olympics that need to be done:
-Someone to track the people signing up on the Author Sign-up page, keeping a tally of how many people prefer Phoenix and how many Dragon and how many are flexible, and balancing the teams with those lists
-Someone to hash out a list of prompts (we can have a discussion here if we want to brainstorm the prompt themeing)
-If possible, someone to track down art we can use for header images (optional, but desired)
Please reply to the thread if you can pick up one of these tasks!
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Today, July 14th, is supposed to be the day that author sign ups close (done) and we put out the official list of prompts for authors to claim (not done.)
We will need to definitively pick a set of prompts.
Please check out animangod's worksheet here:
https://docs.google.com/spreadsheets/d/1843JxEqMw2oAWvHQmrugxBhNAMnFJT7ggkuvnHyndaM/edit#gid=0
If you have suggestions, please make them there; otherwise, weigh in here as to which we should use!
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Movie Genres
Tarot Card/major arcana
Idioms
If others can pick their top 3 that would help narrow down our choices.
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Prompts
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"I just have one question - will there be a post clarifying the POV rules and expectations for this year?"
I did my best to explain how the POV thing works in my author sign-up post, but I confess this was not my brain child to start with, so I don't know how to clarify it further.
Could one of the mods write a response to this query, and I'll include it in my Prompts Choice post?
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If you feel like we should have them, could we mods be the coaches since they're 4 of us?
Also I just tried using that link to the discord but it didn't work for me? I never used discord before, do I need an account?
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Images
Fai/phoenix
https://drive.google.com/file/d/0B-X-uRl0RM9YSU1NZVZJZ1VYcHlzUVJjZWliT1BPV3pPdEhZ/view?usp=sharing
Kurogane/dragon
https://drive.google.com/file/d/0B-X-uRl0RM9YclpQQnJVQmkydURJTk9pQnZSWFAzell2d04w/view?usp=sharing
They were commissioned from http://sanonema.tumblr.com/
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Writer/Backup Writer/ Coaches
I made a quick chart, Avalonofceles never made a post on the prompt signup page to show that they claimed their spot writing for 'Cost an arm and a leg"
https://docs.google.com/document/d/1lRKFwZG6wFatVzT7B2CmRTsYbmk4DA8taYOJPPBC9Ck/edit?usp=sharing
I will reach out to them but if they do not respond then I think we should reach out to the next back up writer, ok?
And if we do get a backup writer how much of an extension will they get for them to write?
Also about coaches- I have a very busy schedule but if needs be I could check up on a portion of the writers as a coach. There are 4 of us and I think we can fulfill that role.
Please respond to this post with your opinion about the coaches.
Because if we are going to do the coaching then we need to do have them check up on the writers by then end of this week.
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As for backups: When a pinch-hitter writer is called in, their day gets automatically moved to the end of the writing period to give them the maximum time (three weeks as opposed to two) to write.
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Check-ins
If I made a post can @blue_phoenix_tears please provide for me the headers so I can use them?
When I do the check-in I will also ask if the writers need any assistance. If so then if I had a few that do is it ok if I direct a few to @animangod and @blue_phoenix_tears? I will also help as well.
Just trying to make sure everything goes along smoothly!
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We have work to do
So I decided to make a check-in post and BOY am I glad that I did. Looks like as of right now at least 2 of our writers didn't know it was the writing time and were waiting for us to make an official post declaring it so.
Which means with the back up writer and the 2 other participants that we now have 3 people who are about a week behind.
Direct quote: In the past there has usually been a post to announce that the writing period has begun that 1. refreshes participants on general rules and guidelines 2. discusses formatting and most importantly 3. announces the posting schedule. I don't mind if things have changed this year but it would be helpful to know what has changed and what to expect going forward. Is there a posting schedule? Are we all posting on the same day? Are there still penalties for posting late? ECT.
Last year was my first time actually participating as a reader/voter and as a coach so I am feeling really green and it shows. I will look into the last olympics to see how they handle this but I would really like some assistance please.
In the mean while I created a chart that keeps record of which writer has already check in on my last post so that way we will know what going on with them and if we need to get another back up writer.
https://docs.google.com/document/d/11OLHQef44JPlQR5jsgIbgaYEOw2tsxmMkokZ1LXaVAs/edit?usp=sharing
Please edit this if you see more people checked in.
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We do need that clarification post and I also got a question about word limit in the fics.
Let me know about anything you need me to do.
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Coaching
If someone could help them that would be great. At this time I am so super busy but I was able to get that update post for the DW.
If I see any more writers that needs help I will post it here.
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Hey!
If anyone knows this participant can you also please also reach out to them? And how long should I wait for a response before I reach out to a back up?
Besides them there is one other writer who hasn't checked-in the second time, sotongsotong, so I will also message them just as a check up as well.
Third is that one of our writers, silverservererror, said that they have been ill and needs more time. So if everyone agrees then I think we should move their posting date from Monday Aug 7th to Sunday Aug 13th, making them the new last posting day. Which in turn will move the writers due on Sunday Aug 6 to take their spot on the 7th. Does that make sense? So basically that means instead of having the event start on a Sunday and end on a Saturday it'll now start on a Monday and end on a Sunday.
And I do apologize for me not being as active but can you all check to see if any of the writerings needs help proof reading? I am so busy with juggling real life drama.
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Posting Week!
Everyone has checked in for the last check-up except silverservererror so I will reach out to them.
Since this week is posting week do I put out a tumblr post to get voters/readers or do i wait till after the week? or wait till tomorrow once the first 2 fics are posted????
Sorry just asking for your opinions.
Also since we have a certain time zone we are working with- how do we know if a write adheres to it? Just to make sure we are all fair and on the same page. (also if someone can keep an eye on that- that would be great since i work the late shift and wont be home til way late and then i just go straight to bed)
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I think that should cover all the bases.
As for the time zones: Traditionally we have always gone by Pacific time because it's one of the latest timezones in the day, making sure that no one in earlier timezones will be cut off or inconvenienced by an arbitrarily early date. (Hawaii is still behind PST, but much fewer people live there.)
As for how will we know they've adhered to it... well, if it's midnight here and they haven't posted yet, then they've missed it, regardless of what the timestamp ultimately shows.
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